Does Lavu Integrate With QuickBooks?
Yes, you can integrate Lavu with QuickBooks Online, QuickBooks Desktop, Xero, Sage Intacct or NetSuite using Autymate. Autymate builds the connection around your Lavu account, reading each day through API credentials issued for the account or the End of Day and GL reports your team already exports, and posts each location's sales, tax, tips and gift cards to the accounts your accountant chooses, in one company file or one per location.
Connects to
- QuickBooks Online
- QuickBooks Desktop
- Xero
- Sage Intacct
- NetSuite
- Payroll and reporting
- and 300+ more systems
As of October 2026, Lavu lists QuickBooks and Xero among its accounting integrations (Xero "with integrator") and names a third-party accounting partner. Lavu's own reports include a GL report: each line gets an account number and a debit or credit, then exports to CSV.
A Lavu End of Day is two reports in one: what guests paid, and what was sold, taxed and discounted. The gaps between them (payments on earlier orders, gift cards sold but not yet spent, tips edited before the batch settles) are what a bookkeeper rebuilds by hand. Autymate puts every location's day together, so nobody re-keys a CSV.
What Lavu Data Moves, and Where It Lands
Lavu's End of Day report splits a day into Actual Take In, what guests paid and how, and Expected Take In, what was sold, taxed and discounted. Its GL report adds a line for each Super Group. Each piece has a home in the books, and three of them belong to someone else.
What the location sold
- Sales by Super Group
- Discounts
- Cash discount, where Lavu's Cash Discount Program is on
- Refunds
Held for someone else
- Sales tax
- Card tips and gratuity
Owed until it is spent
- Gift cards sold
- Gift cards redeemed
How the money arrived
- Card batch
- Cash
| In Lavu | Where it belongs | What it costs you when it is wrong |
|---|---|---|
| What the location sold | ||
| Sales by Super Group | Food, drinks and bar sales on your own chart of accounts | Food and bar margins can't be compared, because the Super Groups you set up in Lavu never reach the books |
| Discounts | Discounts against the sales they reduce | Discounts rung in Lavu vanish into a lower sales line, so no one reviews who gave them |
| Cash discount, where Lavu's Cash Discount Program is on | A discount against sales, or sales recorded at the cash price, as your accountant chooses | Card and cash prices for the same item make sales look different by tender |
| Refunds | Against the sales they reverse, on the day Lavu records them | A refund on an earlier order makes today's sales look short |
| Held for someone else | ||
| Sales tax | Sales tax payable | The tax on the return can't be traced back to the day the guest paid it |
| Card tips and gratuity | Tips payable until staff are paid | Gratuity added to the check reads as sales, and the payroll that pays it out reads as a second cost |
| Owed until it is spent | ||
| Gift cards sold | Gift card liability, owed to the cardholder | A card sold in December reads as December sales, before anyone eats the meal |
| Gift cards redeemed | Taken off gift card liability | Meals paid by gift card look like cash that never reached the bank |
| How the money arrived | ||
| Card batch | A holding account, cleared by the deposit for that batch | A batch that closes mid-shift splits one day across two deposits |
| Cash | Cash in the drawer, then the bank once it is deposited | End of Day's cash count never meets the bank deposit, so over and short go unexplained |
One Location's Saturday, Posted Properly
Here is one Saturday at a Lavu location with a full bar. Net sales after discounts were $6,155.00. With tax, card tips and $200.00 of gift cards sold, guests paid $7,715.40, of which $120.00 was paid with gift cards bought earlier, so the card batch and cash came to $7,595.40.
Mapped properly
| From Lavu | Posts to | Amount |
|---|---|---|
| Food | Sales: Food | $4,210.00 |
| Non-alcoholic drinks | Sales: Drinks | $612.00 |
| Bar | Sales: Bar | $1,478.00 |
| Discounts | Discounts | −$145.00 |
| Sales tax at 8% | Sales tax payable | $492.40 |
| Card tips | Tips payable, cleared through payroll | $868.00 |
| Gift cards sold | Gift card liability | $200.00 |
| Paid with gift cards | Gift card liability | −$120.00 |
| Card batch and cash total | Bank, through the holding accounts | $7,595.40 |
Ties out$7,715.40 collected − $120.00 paid with gift cards = $7,595.40 in the card batch and cash | ||
Gift cards booked as sales
| What gets posted | Posts to | Amount |
|---|---|---|
| Food, drinks and bar | Sales | $6,300.00 |
| Discounts | Discounts | −$145.00 |
| Gift cards sold | Sales | $200.00 |
| Sales tax at 8% | Sales tax payable | $492.40 |
| Card tips | Tips payable | $868.00 |
Sales overstatedNet sales read $6,355.00, $200.00 above what the menu earned, and the $200.00 owed to the guests who bought Saturday's gift cards never reaches gift card liability | ||
- Gift cards sold read as sales
- +$200.00
- Saturday's net sales overstated by
- $200.00
Booked as sales, a gift card counts as revenue before anyone eats the meal, and the $492.40 of tax no longer reads as 8% of sales, so sales on the return and sales in the books stop agreeing. How each location counts gift cards is a Lavu setting; the multi-location section below covers putting a group on one basis.
Want this Saturday built from one of your own closed Lavu days? Talk it through with us.
Sample figures for one location's Saturday. The Super Groups are examples; yours come from your Lavu setup. One 8% rate is applied to net sales; your state's rates, including any separate rate on drinks from the bar, come from each location's tax settings. Gift cards are untaxed when sold in this example. The card batch is assumed to close after the last Saturday check, and card fees are left off because we found no Lavu documentation of whether they come out of each deposit or are billed monthly.
Where Lavu Data Can Go
Lavu integrations for the books read each location's End of Day the same way wherever it posts, and two locations in one group can post to two different systems.
- QuickBooks Online
- Sales by Super Group, tax, tips and gift card liability per location and business day, as a journal entry or sales receipt, with each location as a location or class. QuickBooks Online integrations
- QuickBooks Desktop
- The same Super Group mapping posted into Desktop company files, in place of a GL CSV your team imports each day. QuickBooks Desktop integrations
- Xero
- Each location as a tracking category, with gift card liability carried from day to day and the card batch ready to match the bank feed. Accounting integrations
- Sage Intacct
- Each Lavu location as a location dimension, and its own entity where it is held by its own company. ERP integrations
- NetSuite
- Lavu locations routed to subsidiary, location and class, with gift card liability on the group's one basis. ERP integrations
- Payroll and reporting
- Card tips and gratuity toward payroll, and every location's End of Day to a warehouse or BI tool. Payroll integrations
How Lavu Connects
Every Lavu report exports to CSV, and some accounts have API credentials issued for them. The connection starts from whichever of those suits your locations. The careful part is money that is not yet sales: gift cards, tips still being adjusted, and a card batch that closes on its own clock.
One closed day, step by step
Reads
Old Town's closed Saturday from Lavu, over the End of Day.
Replaces:Exporting each location's day by hand
Gathers
Payments by method and the settled card batch from Lavu's End of Day.
Replaces:Totalling the card batch by hand
Sorts
Every line to its own account: sales, tax owed, tips owed and gift cards.
Replaces:Coding the day into the chart of accounts
Checks
$7,715.40 collected − $120.00 paid with gift cards = $7,595.40 in the card batch and cash. A payment recorded twice is held for review.
Replaces:Tying out the deposit at month-end
Posts
To Old Town's books in QuickBooks Online.
Replaces:Keying journal entries per location
Matches
The $7,595.40 deposit, matched to the day.
Replaces:Hunting for it in the bank feed
The report your managers already close with
End of DayThe End of Day report for each location and day, with payments by method, tips, gratuity and refunds beside sales by item, tax and discounts.
Lavu's own journal lines
GL reportLavu's GL report from Reports, Cash Management, on the account numbers your team set in Lavu. Autymate reads it as the day's journal and checks it against End of Day.
Credentials issued for your Lavu account
APIWhere the account's API credentials are available to Autymate, the day is read directly instead of from exported files.
For your IT or accounting team: the technical detail
- Account numbers from Lavu
- The account numbers set in Lavu's GL Settings are checked against your chart of accounts once, so nothing posts to an account you no longer use.
- Lavu's Deposits line
- It is mapped by what it holds, never assumed to be the card payout: Lavu's reconciliation terms use deposits for amounts collected now and redeemed later.
- Voided orders
- An order voided in full is left out of the End of Day report and shown in Lavu's Voided Sales report, so the two are read together.
- Tips before settlement
- Lavu lets managers edit card tips until the batch settles, so the day is read after its batch closes.
Lavu's Own Accounting Routes, or Autymate?
Lavu and its partners document more than one way to reach the books, and for one location on one company file a simpler route can be the right choice. Here is what each documents, and when a group needs more.
Lavu's GL export
One location whose accountant imports a CSV
Restaurant365
Groups that make Restaurant365 their accounting system
Autymate managed integrationGroups keeping QuickBooks, Xero, Sage Intacct or NetSuite, with every Lavu location posted
What Lavu and its partners document
- A GL report in Lavu, with an account number and a debit or credit per line, exported to CSV
- A third-party accounting partner, listed on Lavu's integrations page
- Restaurant365 listed by Lavu under accounting integrations, as an accounting system of its own
- CSV export of every Lavu report, End of Day included
When a group needs more
- You want every location's End of Day in the books without anyone exporting and importing a GL file
- Locations count gift cards on different bases and the books need one
- You want someone watching every run, and a location that sent nothing flagged
- Locations held in separate companies need one mapping, not one GL setup each
| Your situation | Lavu's GL export | Restaurant365 | Autymate managed integration |
|---|---|---|---|
| Who runs it | Your team exports and imports each day | Restaurant365, as your accounting system | Autymate |
| Destinations | Whatever imports the CSV | Restaurant365 | QuickBooks Online and Desktop, Xero, Sage Intacct, NetSuite |
| A day with open orders | Lavu's cash reconciliation won't balance until they close | Not described on Lavu's list | Held for your team's review, posted once the day is complete |
| A location that sends nothing | Your team notices | Not described on Lavu's list | Flagged, and its day posts once the data arrives |
If one location posts to one company and the account numbers in Lavu's GL Settings already match your chart, importing the GL export is the simpler setup; keep it. Restaurant365 takes the place of QuickBooks as the accounting system rather than feeding it.
Groups keeping QuickBooks, Xero, Sage Intacct or NetSuite, with every Lavu location posted? That is the setup Autymate builds and runs.
Talk to us about yoursRunning Lavu Across Several Locations
A single Lavu location can live with its own GL Settings. A group cannot: every location keeps its own gift card setting, tax rates and Super Groups in Lavu, and the books need them on one standard.
One Mapping, Approved Once.
Your accountant signs off one mapping, starting from the Super Groups and GL account numbers your locations already use. A new location starts on it, and a location whose menu differs keeps approved adjustments of its own.Each Location in Its Own Company, or Its Own Class.
A location with its own company posts to its own QuickBooks company file; locations under one company post into it as a location or class.One Gift Card Basis for the Whole Group.
Lavu sets gift card revenue per location, When Sold or When Redeemed (Advanced Location Settings, Reports, as of October 2026). The mapping puts every location on the one basis your accountant chose, so the group's gift card liability means the same thing at every site.Each Location's Own End of Day.
Lavu's Cross-Country Reporting rolls up its V2 reports across locations but leaves out End of Day (Lavu help, October 2026), so Autymate works from each location's own End of Day.Spot the Location That Sent Nothing.
A location with no End of Day raises no alarm in Lavu. Autymate compares each location's trading days with what arrived, flags the missing day, and posts it once the data comes in.
| Location | Mon | Tue | Wed | Thu | Fri | Sat | Status |
|---|---|---|---|---|---|---|---|
| Location A | Posted | Posted | Posted | Posted | Posted | Posted | |
| Location B | Posted | Posted | Posted | Posted | Posted | Posted | |
| Location C | Posted | Posted | Posted | Nothing arrived | Posted | Posted | Flagged the same day |
| Location D | Posted | Posted | Posted | Posted | Posted | Posted |
Groups that report to owners, lenders or a franchisor see every Lavu location, and any site on a second POS brand, on one chart of accounts. See restaurant integrations and franchise and multi-location integrations.
How Setup Works
Most of the work is deciding where Lavu's Super Groups, tips and gift cards belong. After that, each location's day posts on its own.
Connect
Together we confirm whether your account has API credentials or will use the End of Day and GL exports, then connect your accounting system.
Map
Your bookkeeper and our team place every Super Group, discount, cash discount, tax, tip, gift card, refund and the card batch, and pick the group's gift card basis.
Validate
One real closed day from one location is posted and checked in your books against Lavu's End of Day report, down to the card batch and the cash count.
Automate
Each location's day is set up to post on your schedule once its card batch has settled and its orders are closed.
Monitor
Autymate's team watches every run. A location that sent nothing is flagged; a day with open orders, a record your accounting system refuses or credentials that stop working are held for your team with the reason and what to check, and support is on hand.
Decide this before anything is built
Journal entry or sales receipt, a summary per location or per Super Group, and the group's gift card basis. These shape every entry, so changing one later means re-posting past days.
What we need from you
- Admin access to the Lavu Control Panel for each location
- Access to QuickBooks, Xero, Sage Intacct or NetSuite
- Your tip policy and each location's gift card setting
- Someone to review the first week's postings
What a Lavu Integration Looks Like in Autymate
Every location's closed day becomes one run. You see what posted and what waits.
Autymate turns each location's closed Lavu day into one run. Your team sees every location in one list: what posted, what is held and why, and any location that sent nothing, which is flagged and posts once its data arrives. Held items wait for your decision while the rest of the day posts. Every run keeps its mapping version and a log of each step, and Autymate's team monitors the runs.
Saturday Across Every Location
Each location's Saturday is one run: what posted, what needs a decision, and who sent nothing.
Replaces:Logging into Lavu and each company file to check the day closed
Autymate app · sample data
History All locations Saturday3 runs1 needs review1 flagged
Saturday for every location: how many transactions each run posted, and which location sent nothing Automation Location Date Posted Status Lavu daily sales Downtown Sat 6:02 AM 9 of 9 Completed Lavu daily sales Old Town Sat 6:02 AM 9 of 101 to review Needs review Lavu daily sales Riverside Sat 6:02 AM 9 of 9 Completed Lavu daily sales Uptown Sat 6:02 AM Nothing arrived Flagged Autymate app · sample data: History for Saturday: one row per location, with Old Town showing 9 of 10 posted and 1 to review, and Uptown flagged because nothing arrived. Old Town's Saturday, One New Super Group Held
Merchandise was added as a Super Group in Lavu after the mapping was approved, so Thursday's merchandise sales are still held for your team to give them an account. Saturday posted in full.
Replaces:Finding the bad line at month-end close
Autymate app · sample data
History Old Town · Saturday
Lavu to QuickBooks Online.Old Town · SaturdayNeeds review
Lavu daily sales · Saturday at 6:02 AM · Old Town
Started by the scheduleMapping version 49 of 10 posted
Transactions (10)Mapping snapshotEvent log
Transactions in Old Town · Saturday: what each line from Lavu posts to, its amount and its status From Lavu Posts to Amount Status Food Sales: Food $4,210.00 Posted Non-alcoholic drinks Sales: Drinks $612.00 Posted Sales tax at 8% Sales tax payable $492.40 Posted Merchandise Super Group, Thursday Nothing posted $236.00 Needs reviewResolve + 6 more posted No account for this Super Group
Merchandise is a new Lavu Super Group, and the mapping has no retail income account for it yet.
Nothing was posted for this transaction.
- Post it to an existing retail income account (chosen)
- Skip it for now
Do this automatically from now on (ticked)
Autymate app · sample data: The Old Town · Saturday run: 3 of its posted lines, and Merchandise Super Group, Thursday held: No account for this Super Group. Merchandise is a new Lavu Super Group, and the mapping has no retail income account for it yet. Chosen: Post it to an existing retail income account. Missing-Day Checks
A location that sends nothing is flagged, and its day posts once the data arrives.
Replaces:Finding a missing day yourself and asking for it to be posted
Autymate app · sample data
Missing-day checks Uptown Last 7 days- Sun: posted
- Mon: posted
- Tue: posted
- Wed: posted
- Thu: posted
- Fri: posted
- Sat: flagged, then posted when its data arrived
Saturday: nothing arrived from Lavu by 6:02 AM, so Uptown was flagged. The data arrived at 9:40 AM, and Saturday posted to QuickBooks Online.
Autymate app · sample data: Uptown's week, with Saturday marked. Saturday: nothing arrived from Lavu by 6:02 AM, so Uptown was flagged. The data arrived at 9:40 AM, and Saturday posted to QuickBooks Online. A missing day posts once Lavu has the day's data. If it is late in Lavu, the day waits until it is there.
Every Run Is Kept
The log records each step, the mapping it used and the deposit matched to the day.
Replaces:A spreadsheet of what was imported, when and by whom
Autymate app · sample data
Transactions (10)Mapping snapshotEvent log (9)
- Sat 06:02:00Run started by schedule.
- Sat 06:02:01Read Old Town's Saturday from Lavu: 10 transactions.
- Sat 06:02:01Applied mapping version 4.
- Sat 06:02:02Saturday's tips read after the card batch settled.
- Sat 06:02:02Voided orders read from Lavu's Voided Sales report beside the End of Day.
- Sat 06:02:021 transaction held for review. None of it reached your books.
- Sat 06:02:03Posted 9 transactions to QuickBooks Online.
- Sat 06:02:04$7,595.40 deposit matched to Saturday.
- Sat 08:41:10Resolved "No account for this Super Group" by Alex Rivera.
Sales Receipt · QuickBooks Online · mapping version 4 · kept exactly as this run used it
Autymate app · sample data: The run's event log, step by step, and the mapping snapshot it kept: Sales Receipt · QuickBooks Online · mapping version 4 · kept exactly as this run used it.
Want this view for every location? Talk to us about your setup
Proof From a Network on One Chart of Accounts
The test of a multi-location integration is whether every site lands on the same lines, however each site is set up. Autymate does that today for a 900-location franchise network on another system.
Minuteman Press
Monthly file dropstoQuickBooks OnlineEach franchisee's books post to QuickBooks Online on one standard chart of accounts, so head office reads every location the same way.
- franchise locations
- 900
- a week saved per franchisee
- 3 hrs
- chart of accounts
- 1
Results described are from specific Autymate engagements. Results are not typical and will vary with data volume, source quality, system access and project scope.
Lavu Integration FAQs
Yes, you can integrate Lavu with QuickBooks Online or QuickBooks Desktop using Autymate. Each location's closed day posts with sales by Super Group, discounts against them, tax and card tips as liabilities, and gift cards on the basis your accountant picks. Autymate builds and runs it from your Lavu End of Day and GL reports, or API credentials issued for your account, and Xero, Sage Intacct and NetSuite work the same way.
Where API credentials have been issued for your Lavu account and are available to Autymate, each location's day is read through them. Where they are not, the connection reads the End of Day and GL reports Lavu already exports to CSV, so nothing is rebuilt in Lavu and the route follows what your account offers. Which route fits is confirmed with you before anything is built.
For one location, often yes: your accountant imports Lavu's GL export and checks it against the chart of accounts. The work grows with every location and every day, and an account number changed in Lavu but not in the books lands on an account you no longer use. Autymate posts each location's day without a file to import, on one approved mapping.
Yes, you can integrate Lavu with Xero using Autymate. As of October 2026, Lavu lists Xero among its accounting integrations as "available with integrator". Autymate can post each location's day to Xero, with the location as a tracking category, while other locations in the group post to QuickBooks, Sage Intacct or NetSuite.
As of October 2026, Lavu's help describes a Cash Discount Program in which cash payers pay 5% less than card payers, switched on by a Lavu admin in Settings, Payments. The books can record sales at the card price with the cash discount against them, or sales at the cash price. Your accountant chooses, and Autymate can be set up to post every location the same way.
Usually because of timing. Lavu's reconciliation terms cover payments taken today on orders closed earlier, amounts collected now and redeemed later, and gift cards sold but not yet spent, and its cash reconciliation won't balance while orders are open (Lavu help). Autymate holds a day that does not balance for your team's decision, with the reason and what to check, and posts it once the day is complete.
In Lavu, a manager can edit card tips in Review Tips and CC Batching until the batch settles; after that, Lavu's help says only the processor can add a tip. So a location's day is posted once its batch has settled, and Autymate can be set up to re-read tips after settlement and post any change as its own adjustment, so a day already in the books is not reopened.
They do different jobs. Lavu describes Marty AI as reading POS, labor and void data each night and recommending fixes (lavu.com, October 2026). Autymate's job is posting each location's day to your accounting system, on your accounts, for your accountant. The two sit side by side, and a group can run Marty AI and keep its books where they are.
It depends on how many locations and companies you run, which Lavu reports or credentials the connection uses, and where the books live; setup time depends on the same things, so both come out of scoping. Weigh it against the manual close: re-keying sales took one 15-store Jimmy John's franchisee 40 hours a week before Autymate. Send one location's End of Day export and we price from your own setup.
Autymate holds a SOC 2 Type II report. Access to Lavu is the access you grant, through credentials for your account or reports your team shares, and every run is logged, with each posted entry carrying a reference back to its Lavu day, so you can see what moved and where it came from.
Sources and Method
Facts about Lavu on this page come from Lavu's website and help centre, checked on October 30, 2026. Features and settings change, so confirm details for your locations during setup. The worked example uses sample figures.
- Lavu, home page lavu.com (opens in a new tab)
- Lavu, integrations lavu.com (opens in a new tab)
- Lavu help, Control Panel and reports (including the GL report) support.lavu.com (opens in a new tab)
- Lavu help, exporting a report support.lavu.com (opens in a new tab)
- Lavu help, End of Day Overview V2 report support.lavu.com (opens in a new tab)
- Lavu help, End of Day reconciliation terms support.lavu.com (opens in a new tab)
- Lavu help, Advanced Location Settings: Reports support.lavu.com (opens in a new tab)
- Lavu help, Cross-Country Reporting support.lavu.com (opens in a new tab)
- Lavu help, End of Day tips and CC batching support.lavu.com (opens in a new tab)
- Lavu help, Cash Discount Program support.lavu.com (opens in a new tab)
Bryan Perdue
Founder & CEO, Autymate
Bryan founded Autymate after more than a decade building financial automation systems, and leads client engagement on the integrations the team ships. His focus is turning manual, multi-system workflows into low-code data integrations and custom applications for multi-location and financially sensitive businesses.
Last reviewed
Bryan on LinkedInResults described are from specific Autymate engagements. Results are not typical and will vary with data volume, source quality, system access and project scope.
