Import Bills into QuickBooks Online
Autymate Transactions lets you bulk import bills into QuickBooks Online from Excel, CSV, IIF and text files. Expense and item lines, terms and due dates come across, with vendors matched by name.
- Free plan, no credit card needed
- Expense and item lines
- Preview before you post
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SOC 2 Type II audited
1,000+ Five-Star Reviews
Posted to accounts payable- Bill MF-88122 linesMetro Foods$1,427.00Net 30Due 12/02
- Bill 440191 lineCity Power$412.75Net 15Due 11/18
- Bill SL-22072 linesSunrise Linen$322.00Net 15Due 11/19
+ 315 more bills
Accounts payableOpen bills by due dateSample- $18,420.10Nov 16–22
- $27,905.40Nov 23–30
- $31,644.25Dec 1–15
- $16,241.00Dec 16–31
Where QuickBooks Online Bill Import Falls Short
In the US, QuickBooks' own bill import is on Advanced only. It skips item details, suggests 100 bills at a time, and needs every vendor and account set up first. So most teams end up typing bills in one by one at month-end.
Import my billsIs There a Faster Way to Import Bills into QuickBooks Online?
Yes: Autymate Transactions. It imports bills into QuickBooks Online from the Excel, CSV, delimited text or IIF file you already have, with expense and item lines. Rows that share a vendor and bill number become one bill with all its lines, terms set each due date, and vendors and accounts are matched by name. You preview every bill, and nothing posts to accounts payable until you approve it.
Bills from Wherever They Arrive Today
Pick where your bills come from. Each lands in QuickBooks Online as a bill in accounts payable, ready to pay.
- XLS/XLSX → Bill
Excel
A/P registers and month-end bill sheets, any layout.
Import from Excel - CSV → Bill
CSV
Exports from purchasing, inventory or ERP systems.
Import from CSV 
Sheet → BillGoogle Sheets
Connection coming soonA shared A/P sheet. Download it as Excel or CSV and import it today.
Google Sheets to QuickBooks Online- IIF → Bill
IIF
BILL blocks from Desktop-era systems.
Import from IIF - PDF → Bill
PDF Vendor Bills
Vendor invoices read and turned into bill lines.
Import from PDF - TXT → Bill
TXT & Other Delimited Files
Tab, pipe or semicolon files from older systems.
Get Started for Free
- Approved PO → Bill
Purchasing & Procurement
Received orders turned into bills.
Talk to an expert - Receipt → Bill
Inventory Systems
Stock received from suppliers, billed by item.
Talk to an expert - Supplier invoice → Bill
Restaurant & Food Cost
Food and beverage invoices from supplier portals.
Talk to an expert - Royalty statement → Bill
Franchisor Charges
Royalty, ad fund and tech fees as bills in each location's books.
Talk to an expert - Statement → Bill
Utilities & Vendor Portals
Recurring statements from vendor portals.
Talk to an expert - Custom → Bill
Your Own System
We build the connection with our custom integration team.
Talk to an expert
Pick Up Bill Files Automatically
Connect Google Drive, an SFTP folder or Amazon S3, and new bill files are picked up and queued for your review. Or pull bills from any system with a custom API.
- Google Drive
- SFTP folder
- Amazon S3
- Custom API
Bills coming from a system we don't connect to yet? Talk to an expert about a custom integration
The Whole Bill, Not Just the Amount Owed
Every field accounts payable needs to pay on time and report by category.
- Vendor
- Harbor Seafood
- Bill no.
- B-10422
- Terms
- Net 30
- Bill date
- 11/04/2026
- Location
- Downtown
- Due date
- 12/04/2026
Category details
- 1Food Cost · Weekly seafood order1,946.40
- 2Delivery · Delivery fee42.00
Item details
- 1Shrimp 16/20, 5 lb · 6 × 38.00228.00
- 2Oysters, 100 ct · 1 × 102.00Billable · Lee Catering102.00
Multi-Line Bills
Rows that share a vendor and bill number become one bill with all its lines.
Category & Item Lines
Expense lines by account, item lines by product, or both on one bill.
Terms & Due Dates
Net 30 or a fixed due date, so A/P aging is right from day one.
Bill Numbers
The vendor's invoice number kept as the bill's reference.
Billable Expenses
Costs marked billable to a customer, ready to add to their invoice.
Classes & Locations
Costs tracked by location, department or brand.
Tax
Purchase tax codes mapped to your QuickBooks Online tax settings.
Memos
Line descriptions and bill memos carried over.
Bulk Import Bills. QuickBooks Online Gets Every Line.
Free plan, no credit card needed.
QuickBooks Online's Bill Import vs Autymate
QuickBooks' own bill import helps if your plan has it and your lists are clean. These limits come next.
| QuickBooks Online built-in import | Autymate Transactions | |
|---|---|---|
| Plans (US) | Advanced only | Essentials, Plus and Advanced |
| Item lines | Item details not imported | Expense and item lines |
| Bills per import | No more than 100 recommended | Larger files, no manual splitting |
| Missing vendors or accounts | Must be added first | Flagged, then mapped |
| Sources | CSV, Excel, Google Sheets | Plus IIF, text, PDF, Google Drive, SFTP, S3 and APIs |
| Duplicates on re-run | No protection | Already-posted bills skipped |
| Saved mappings & scheduling | No | Yes |
| Bill payments & vendor credits | Not available | Import them next to your bills |
QuickBooks Online bill import limits from Intuit's help articles, checked November 2026. They can change by plan and region. (Intuit: import bills (opens in a new tab) · Intuit: importing data (US) (opens in a new tab))
How to Set Up Your Bill File
Use the file you already have. These habits make every bill import cleaner:
One row per bill line. Repeat the vendor, bill number and dates on each line of the same bill.
Bill number + vendor = one bill. Two vendors can use the same number, and Autymate keeps them apart.
Vendor names as they appear in QuickBooks. A close spelling is paired once and remembered.
An account for expense lines, an item for item lines. Don't fill both on the same line.
Due date or terms. One is enough. With terms, the due date follows from the bill date.
Import Bills: CSV QuickBooks Online
BillNo,Vendor,BillDate,DueDate,Account,AmountMF-8812,Metro Foods,11/02/2026,12/02/2026,Food Cost,1240.60MF-8812,Metro Foods,11/02/2026,12/02/2026,Paper Goods,186.4044019,City Power,11/03/2026,11/18/2026,Utilities,412.75
Becomes 2 bills
- Bill MF-8812Metro Foods2 expense lines$1,427.00
- Bill 44019City Power1 expense line$412.75
How Bill Columns Map to QuickBooks Online
Autymate suggests the mapping from your headers. Change any field, set defaults, and save it for next time.
| Your column | QuickBooks Online bill field | Notes |
|---|---|---|
BillNo / Ref | Bill no. | With the vendor, groups lines into one bill |
Vendor | Vendor | Matched by name; if two match, Autymate asks |
BillDate / DueDate | Bill date / Due date | Date formats detected and converted |
Terms | Terms | Matched to your QuickBooks Online terms list |
Account | Category (expense line) | Matched to your chart of accounts |
Item / Qty / Rate | Product/Service (item line) | Matched to your items list |
Amount | Amount | Totals checked before posting |
Customer / Billable | Customer, Billable | For costs you pass on to a customer |
Location / Class | Location / Class | Kept when tracking is on in QuickBooks Online |
Memo / Description | Memo / Description | Carried to the line or the bill |
Four Ways to Fill a Field
- Source
Copy the value from a column.
- Default value
Fill it in when the cell is blank.
- Override value
Always use one fixed value.
- Advanced Function
Format a date, trim text, or combine columns.
How to Import Bills into QuickBooks Online
Five steps, a few minutes for the first file. After that, saved mappings make it one upload.
Sign up for Autymate Transactions and connect your QuickBooks Online company with your Intuit sign-in. Bills need Essentials, Plus or Advanced.
QuickBooks Online connected, with Bill as the record type it will receive. Pick Bills as the record type, then upload your Excel, CSV, text or IIF file.
Bills sit under Purchases, next to bill payments and vendor credits. Autymate matches your headers to QuickBooks bill fields. Fix anything unmatched, like a vendor spelled differently in QuickBooks Online.
Each bill field, where its value comes from, and what it will be. See each bill as it will appear in QuickBooks Online: vendor, lines, due date and total. Problems are flagged before anything posts.
One row per bill, with its line count and due date. Bills that can't be built are held back. Post to accounts payable and check results by vendor and bill number. Fix any held bills and re-run; posted ones are skipped.
What posted and what is held. Held bills never reached the books.
Common Bill Import Errors, Handled
The usual reasons a bill import into QuickBooks Online stops, and what Autymate does about each.
| Error | What causes it | How Autymate handles it |
|---|---|---|
| Vendor not found | The vendor in your file doesn't match QuickBooks, or isn't set up yet. | Suggests the closest match. Pair it once and every later bill uses it. |
| “Account doesn't exist” | The expense category isn't in your chart of accounts. | Holds the bill and flags the account, so you can map it to the right one. |
| Duplicate bill | The same file, or the same bills, run a second time. | Remembers every bill it has posted, so a re-run skips them. |
| Account and item on one line | A line has both an expense account and an item filled in. | Holds the line and asks which one it is. |
| Due date before bill date | Dates swapped or in the wrong format. | Detects the date format and flags impossible dates. |
| QuickBooks Online: “Import bills” not available | In the US, the built-in bill import is on Advanced only, and Simple Start has no bills. | On Essentials, Plus or Advanced, bills post through Intuit's official connection, not the import screen. |
A Held Bill, in Plain Words
When a bill can't post as it is, Autymate keeps it back with the reason and the fixes that apply. Pick one, tick the box, and the same fix applies to every bill after it.
Who Imports Bills into QuickBooks Online
Restaurants & Food Service
Weekly supplier invoices posted by location, with food and paper costs split.
Multi-Location Businesses
Every location's bills in one file, tracked by class or location.
Bookkeepers & Accounting Firms
Client A/P lists in any format, with a saved mapping per client.
Franchisees
Royalty, ad fund and tech fees from the franchisor recorded as bills each month.
Switching to QuickBooks Online
Import open bills: QuickBooks Online starts with A/P aging that matches your old system.
Month-End Close
Accrued and recurring bills posted in one run.
Import Bills for Less
The same bill-import job for a lower monthly price, with a free plan to start.
Free
Start here$0no card required- 1 location
- 200 rows a month
- Preview, undo and saved mappings
Standard
$19per location, per month- Unlimited locations
- 30 runs a month
- Everything in Free
Every new account starts on Free, so you can connect QuickBooks Online and post real bills in your first session. Get started for free
| Autymate Transactions | SaaSAnt Transactions (Growth) | |
|---|---|---|
| Monthly price | $19/mo | $25/mo |
| Bulk bill import to QuickBooks Online | Yes | Yes |
| Excel, CSV, Google Sheets & IIF | Yes | Yes |
| POS & app connections (Toast, Square, Clover…) | Yes | No |
| Get started | Start for Free | — |
SaaSAnt price from SaaSAnt's published Growth plan, checked November 2026. Prices may change.
Importing Bills into QuickBooks Online
Yes. QuickBooks Online has its own bill import, but in the US it is on Advanced only, it skips item details, and it suggests no more than 100 bills at a time. Autymate Transactions imports bills with expense and item lines on Essentials, Plus and Advanced, from Excel, CSV, delimited text and IIF files.
Connect QuickBooks Online to Autymate Transactions, choose Bills, upload your file, map the columns, preview, then import. After the first file, the saved mapping makes the next one a single upload.
In the US, Intuit limits the Import data option for bills to QuickBooks Online Advanced; Essentials and Plus are pointed to uploading bill documents instead, and Simple Start has no bills at all. Autymate Transactions imports bills on Essentials, Plus and Advanced, through Intuit's official QuickBooks Online connection.
Yes. Put each line on its own row and repeat the vendor and bill number. Rows with the same vendor and number become one bill with all its lines.
Yes. Use an account for expense lines and an item for item lines. Each line uses one or the other.
Not before you upload. Autymate holds any bill whose vendor or account isn't in QuickBooks yet and names it, so you can map it to an existing record or add it, then post the bill. The other bills in the file go ahead.
Autymate remembers every bill it has posted, so a re-run recognises those bills and skips them. Only the new ones post.
Yes. Add a customer and mark the line billable, and the cost is ready to add to that customer's invoice.
Yes. Import your unpaid bills from your old system so accounts payable starts out correct, then pay them in QuickBooks Online.
Autymate Transactions starts free, with no card, one location and 200 rows a month. The Standard plan is $19 per location per month.
Upload the Excel file as it is, .xlsx or the older .xls. Autymate reads the headers, suggests how each column maps to a QuickBooks bill field, and shows every bill before it posts. There is no template to copy first.
Stop Typing Bills One at a Time
Bulk import bills into QuickBooks Online today. Start free, no credit card needed.
- Create your free account
- Connect QuickBooks Online
- Upload your bill file
- Intuit Gold Partner
- SOC 2 Type II audited
- 1,000+ Five-Star Reviews
QuickBooks OnlineSample✓ 318 posted2 held for review